Hi Folks,
I know there's a meeting today, but I'm unavailable (barring mystical interwebz access from above). So I thought I'd give a quick update and some thoughts:
1) I know we've all been waiting for ASU meal information, and I'm supposed to talk with her on the first (which is today) or later in the week. I've asked for (a) the new catering menu (which is what has held us up), as well as estimates based on the new menu for breakfasts, lunch, and FUDPub dinner, for varying sizes of crowds.
2) Now that F14 is about out the door (one more day!) I think it will free up a bit of time for some folks to help out with some of the materials we'd like to give to people when they arrive at the hotel. My main concern is that we get things like addresses / maps / etc. put together so that if we need the design team to help us out, we're not burying them at the last second, or we're not burying ourselves at the last second with "wow, we need to pull together a lot of stuff!." I know there is a "welcome packet" ticket (https://fedorahosted.org/fudcon-planning/ticket/50) - I think it would be good to start breaking this into chunks and assigning the ticket to different folks each week to complete certain bits.
3) I think Nov. 1 was the last day to book hotel rooms. How is our list looking? Do we have people who still need hotel? Paul, I saw in your email to the list, if we need to have more of a block that we would have to guarantee that? How would that work? Can we up the block like... 5 rooms at a time? I think we should bang the drum on the "please update your information on the wiki about if you have booked hotels yet" stuff also. Not to mention the "pipe up if you didn't book it" thing. :) (See mail at http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-October/001363...)
4) Regarding my action items from last week: * The design team is doing FUDCon Tempe shirts for the next design bounty. (See http://meetbot.fedoraproject.org/fedora-design/2010-10-26/fedora-design.2010...). Mo had wanted to post it sooner, but was swamped with the new (and awesome) fp.o site last week. I'm sure she'll be getting to posting it as soon as humanly possible, and the design list has already seen a bunch of designs posted. * Herlo and I have still not gotten together on the prospectus. I will try and rectify this today with him and set a firm date / time. :)
That's it. I promise. :D
-Robyn
On Mon, Nov 01, 2010 at 02:33:28AM -0700, Robyn Bergeron wrote:
Hi Folks,
I know there's a meeting today, but I'm unavailable (barring mystical interwebz access from above). So I thought I'd give a quick update and some thoughts:
- I know we've all been waiting for ASU meal information, and I'm
supposed to talk with her on the first (which is today) or later in the week. I've asked for (a) the new catering menu (which is what has held us up), as well as estimates based on the new menu for breakfasts, lunch, and FUDPub dinner, for varying sizes of crowds.
Awesome, thanks for keeping up with this Robyn. I'll mark the ticket to make sure this is on the agenda for the next meeting.
- Now that F14 is about out the door (one more day!) I think it will
free up a bit of time for some folks to help out with some of the materials we'd like to give to people when they arrive at the hotel. My main concern is that we get things like addresses / maps / etc. put together so that if we need the design team to help us out, we're not burying them at the last second, or we're not burying ourselves at the last second with "wow, we need to pull together a lot of stuff!." I know there is a "welcome packet" ticket (https://fedorahosted.org/fudcon-planning/ticket/50) - I think it would be good to start breaking this into chunks and assigning the ticket to different folks each week to complete certain bits.
I agree, do you want to do the aforementioned breaking up and assignments?
- I think Nov. 1 was the last day to book hotel rooms. How is our
list looking? Do we have people who still need hotel? Paul, I saw in your email to the list, if we need to have more of a block that we would have to guarantee that? How would that work? Can we up the block like... 5 rooms at a time? I think we should bang the drum on the "please update your information on the wiki about if you have booked hotels yet" stuff also. Not to mention the "pipe up if you didn't book it" thing. :) (See mail at http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-October/001363...)
The deadline is Nov. 5. If we add more rooms we will need to guarantee filling them -- in other words, we pay for them whether or not someone books them. It's not ideal for us to end up paying for something we don't use. I asked Marriott to add the 5 extra rooms I requested to our guarantee, because I feel we'll fill them easily. I'm not sure how many more times they'll be open to upping our block, though, given the substantial discount we negotiated.
I'm not sure what you mean when you mention the wiki here -- can you help me understand what people would be updating, and why?
- Regarding my action items from last week:
- The design team is doing FUDCon Tempe shirts for the next design
bounty. (See http://meetbot.fedoraproject.org/fedora-design/2010-10-26/fedora-design.2010...). Mo had wanted to post it sooner, but was swamped with the new (and awesome) fp.o site last week. I'm sure she'll be getting to posting it as soon as humanly possible, and the design list has already seen a bunch of designs posted.
- Herlo and I have still not gotten together on the prospectus. I will
try and rectify this today with him and set a firm date / time. :)
Again, awesome.
That's it. I promise. :D
I'm going to set up a meeting matrix, since I failed to talk to Jared about it last week amidst the F14 fuss. I'll email the list separately with all the details.
fudcon-planning@lists.fedoraproject.org
-
Paul W. Frields -
Robyn Bergeron