On-site / local purchases for Cusco - need info!

[Robyn Bergeron]

Hi guys,

I know there is a need to get cash down to Peru to do some advance
purchases.

As you know this is kind of painful - we can't use paypal because it
doesn't work there, and more importantly, sending money in advance (in
other words, not as a reimbursement, because there is no receipt yet) to
someone who isn't the actual vendor is pretty much entirely against all the
rules of what I can do at Red Hat.

That said, I'm trying to come up with some solutions to address the needs;
I had a chat with Jared about this on the phone earlier tonight, and so
we're tryign to figure out what we might be able to do between the two of
us, since his company is also helping to sponsor the event.

Jared looks to be arriving decently in advance of the event, on the 22nd,
and we may be able to juggle some of the advance things between the two of
us; but there are a few details needed.

The local budget needed is outlined here:
https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...

What we don't know, however, is which exact items *absolutely* have to be
paid in advance, vs. which ones might be able to be covered by Jared via
credit card during the extra days beforehand that he is in town.

If there are items that need a wire transfer / western union prior to that
time, it would also be helpful to know the exact dates the money is needed
by, because it is entirely possible that we may be able to do this more
easily if we do multiple transfers rather than just one.

Can anyone (Alex, or if anyone else has the details) add an additional area
to that table that shows the absolute dates of when each item will need to
be paid, so that Jared and I can figure out a plan of sorts?

Thanks,
-Robyn

[itamar]

On 09/12/2013 06:25 AM, Robyn Bergeron wrote:
>  Hi guys,
>  
>  I know there is a need to get cash down to Peru to do some advance
>  purchases.
>  
>  As you know this is kind of painful - we can't use paypal because it
>  doesn't work there, and more importantly, sending money in advance (in
>  other words, not as a reimbursement, because there is no receipt yet) to
>  someone who isn't the actual vendor is pretty much entirely against all the
>  rules of what I can do at Red Hat.
>  
>  That said, I'm trying to come up with some solutions to address the needs;
>  I had a chat with Jared about this on the phone earlier tonight, and so
>  we're tryign to figure out what we might be able to do between the two of
>  us, since his company is also helping to sponsor the event.
>  
>  Jared looks to be arriving decently in advance of the event, on the 22nd,
>  and we may be able to juggle some of the advance things between the two of
>  us; but there are a few details needed.
>  
>  The local budget needed is outlined here:
>  https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...
>  
>  What we don't know, however, is which exact items *absolutely* have to be
>  paid in advance, vs. which ones might be able to be covered by Jared via
>  credit card during the extra days beforehand that he is in town.
>  
>  If there are items that need a wire transfer / western union prior to that
>  time, it would also be helpful to know the exact dates the money is needed
>  by, because it is entirely possible that we may be able to do this more
>  easily if we do multiple transfers rather than just one.
>  
>  Can anyone (Alex, or if anyone else has the details) add an additional area
>  to that table that shows the absolute dates of when each item will need to
>  be paid, so that Jared and I can figure out a plan of sorts?
>  
>  Thanks,
>  -Robyn
>   
Try to be in other side for a little bit, organizing a fudcon is not a
easy task, booking a hotel for 20-30+ persons, making t-shirts for 150+
persons, paying all in advance and waiting for a reimbursement that can
take I don't know how long.

[Robyn Bergeron]

On Thu, Sep 12, 2013 at 5:30 AM, Itamar Reis Peixoto <
itamar(a)ispbrasil.com.br&gt; wrote:

>  On 09/12/2013 06:25 AM, Robyn Bergeron wrote:
>  > Hi guys,
>  >
>  > I know there is a need to get cash down to Peru to do some advance
>  > purchases.
>  >
>  > As you know this is kind of painful - we can't use paypal because it
>  > doesn't work there, and more importantly, sending money in advance (in
>  > other words, not as a reimbursement, because there is no receipt yet) to
>  > someone who isn't the actual vendor is pretty much entirely against all
>  the
>  > rules of what I can do at Red Hat.
>  >
>  > That said, I'm trying to come up with some solutions to address the
>  needs;
>  > I had a chat with Jared about this on the phone earlier tonight, and so
>  > we're tryign to figure out what we might be able to do between the two of
>  > us, since his company is also helping to sponsor the event.
>  >
>  > Jared looks to be arriving decently in advance of the event, on the 22nd,
>  > and we may be able to juggle some of the advance things between the two
>  of
>  > us; but there are a few details needed.
>  >
>  > The local budget needed is outlined here:
>  >
>  https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...
>  >
>  > What we don't know, however, is which exact items *absolutely* have to be
>  > paid in advance, vs. which ones might be able to be covered by Jared via
>  > credit card during the extra days beforehand that he is in town.
>  >
>  > If there are items that need a wire transfer / western union prior to
>  that
>  > time, it would also be helpful to know the exact dates the money is
>  needed
>  > by, because it is entirely possible that we may be able to do this more
>  > easily if we do multiple transfers rather than just one.
>  >
>  > Can anyone (Alex, or if anyone else has the details) add an additional
>  area
>  > to that table that shows the absolute dates of when each item will need
>  to
>  > be paid, so that Jared and I can figure out a plan of sorts?
>  >
>  > Thanks,
>  > -Robyn
>  >
>
>  Try to be in other side for a little bit, organizing a fudcon is not a
>  easy task, booking a hotel for 20-30+ persons, making t-shirts for 150+
>  persons, paying all in advance and waiting for a reimbursement that can
>  take I don't know how long.
>  
I have been on the other side. FUDCon in Tempe. That was mostly done when I
was *not* an employee, and it was in my hometown, and I was the owner,
along with Paul. And I've had a significant hand in organizing other
FUDCons in the US.  Don't worry, I know quite well that it is not an easy
task.

I have also been on this side of trying to reimburse people, buy plane
tickets, do reimbursements, help people get through the process, for Tempe,
Blacksburg, Lawrence, Valencia, Milan, Paris, Kuala Lumpur, and so on, etc.

I am one person. I am doing the best I can.

-Robyn





>  _______________________________________________
>  fudcon-planning mailing list
>  fudcon-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning

[Alejandro Perez]

Hi Robyn,

We understand the complications this carries, I was talking to Alex last
night and he confirm to me on an email this morning that he can start
production of this things with a 50% advance tshirts, chulos, booklet
are the things that need 15 days to produce we are barely on time.

tshirts  1624.55 advance 812.28
booklet    425.53 advance 211.77
chulos	    90.25 advance  45.13

So he need 1069.18 to start. 

As soon as he get recipes from the places he can added to the track.

If that amount can be wire transfer to Alex will be help full.

Thanks.

El jue, 12-09-2013 a las 02:25 -0700, Robyn Bergeron escribió:
>  Hi guys,
>  
>  
>  I know there is a need to get cash down to Peru to do some advance
>  purchases. 
>  
>  
>  As you know this is kind of painful - we can't use paypal because it
>  doesn't work there, and more importantly, sending money in advance (in
>  other words, not as a reimbursement, because there is no receipt yet)
>  to someone who isn't the actual vendor is pretty much entirely against
>  all the rules of what I can do at Red Hat.
>  
>  
>  That said, I'm trying to come up with some solutions to address the
>  needs; I had a chat with Jared about this on the phone earlier
>  tonight, and so we're tryign to figure out what we might be able to do
>  between the two of us, since his company is also helping to sponsor
>  the event. 
>  
>  
>  Jared looks to be arriving decently in advance of the event, on the
>  22nd, and we may be able to juggle some of the advance things between
>  the two of us; but there are a few details needed.
>  
>  
>  The local budget needed is outlined here:
>  https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...
>  
>  
>  
>  What we don't know, however, is which exact items *absolutely* have to
>  be paid in advance, vs. which ones might be able to be covered by
>  Jared via credit card during the extra days beforehand that he is in
>  town. 
>  
>  
>  If there are items that need a wire transfer / western union prior to
>  that time, it would also be helpful to know the exact dates the money
>  is needed by, because it is entirely possible that we may be able to
>  do this more easily if we do multiple transfers rather than just one. 
>  
>  
>  Can anyone (Alex, or if anyone else has the details) add an additional
>  area to that table that shows the absolute dates of when each item
>  will need to be paid, so that Jared and I can figure out a plan of
>  sorts?
>  
>  
>  Thanks,
>  -Robyn
>  _______________________________________________
>  fudcon-planning mailing list
>  fudcon-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning

[Robyn Bergeron]

I talked with Jared yesterday and we are working this through; the $1069
listed above (or something close to it) should be on its way to Alex right
now, if not already in his hands.

-Robyn


On Thu, Sep 12, 2013 at 7:51 AM, Alejandro Pérez <
alejandro.perez.torres(a)gmail.com&gt; wrote:

>  Hi Robyn,
>
>  We understand the complications this carries, I was talking to Alex last
>  night and he confirm to me on an email this morning that he can start
>  production of this things with a 50% advance tshirts, chulos, booklet
>  are the things that need 15 days to produce we are barely on time.
>
>  tshirts  1624.55 advance 812.28
>  booklet    425.53 advance 211.77
>  chulos      90.25 advance  45.13
>
>  So he need 1069.18 to start.
>
>  As soon as he get recipes from the places he can added to the track.
>
>  If that amount can be wire transfer to Alex will be help full.
>
>  Thanks.
>
>  El jue, 12-09-2013 a las 02:25 -0700, Robyn Bergeron escribió:
>  > Hi guys,
>  >
>  >
>  > I know there is a need to get cash down to Peru to do some advance
>  > purchases.
>  >
>  >
>  > As you know this is kind of painful - we can't use paypal because it
>  > doesn't work there, and more importantly, sending money in advance (in
>  > other words, not as a reimbursement, because there is no receipt yet)
>  > to someone who isn't the actual vendor is pretty much entirely against
>  > all the rules of what I can do at Red Hat.
>  >
>  >
>  > That said, I'm trying to come up with some solutions to address the
>  > needs; I had a chat with Jared about this on the phone earlier
>  > tonight, and so we're tryign to figure out what we might be able to do
>  > between the two of us, since his company is also helping to sponsor
>  > the event.
>  >
>  >
>  > Jared looks to be arriving decently in advance of the event, on the
>  > 22nd, and we may be able to juggle some of the advance things between
>  > the two of us; but there are a few details needed.
>  >
>  >
>  > The local budget needed is outlined here:
>  >
>  https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...
>  >
>  >
>  >
>  > What we don't know, however, is which exact items *absolutely* have to
>  > be paid in advance, vs. which ones might be able to be covered by
>  > Jared via credit card during the extra days beforehand that he is in
>  > town.
>  >
>  >
>  > If there are items that need a wire transfer / western union prior to
>  > that time, it would also be helpful to know the exact dates the money
>  > is needed by, because it is entirely possible that we may be able to
>  > do this more easily if we do multiple transfers rather than just one.
>  >
>  >
>  > Can anyone (Alex, or if anyone else has the details) add an additional
>  > area to that table that shows the absolute dates of when each item
>  > will need to be paid, so that Jared and I can figure out a plan of
>  > sorts?
>  >
>  >
>  > Thanks,
>  > -Robyn
>  > _______________________________________________
>  > fudcon-planning mailing list
>  > fudcon-planning(a)lists.fedoraproject.org
>  > https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
>
>
>  _______________________________________________
>  fudcon-planning mailing list
>  fudcon-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
>

[Alejandro Perez]

We can confirm that about that amount reach Alex yesterday so the well
is in motion. He will probably start uploading the receipts today or
this weekend.

El vie, 13-09-2013 a las 11:51 -0700, Robyn Bergeron escribió:
>  I talked with Jared yesterday and we are working this through; the
>  $1069 listed above (or something close to it) should be on its way to
>  Alex right now, if not already in his hands.
>  
>  
>  -Robyn
>  
>  
>  On Thu, Sep 12, 2013 at 7:51 AM, Alejandro Pérez
>  <alejandro.perez.torres(a)gmail.com&gt; wrote:
>          Hi Robyn,
>          
>          We understand the complications this carries, I was talking to
>          Alex last
>          night and he confirm to me on an email this morning that he
>          can start
>          production of this things with a 50% advance tshirts, chulos,
>          booklet
>          are the things that need 15 days to produce we are barely on
>          time.
>          
>          tshirts  1624.55 advance 812.28
>          booklet    425.53 advance 211.77
>          chulos      90.25 advance  45.13
>          
>          So he need 1069.18 to start.
>          
>          As soon as he get recipes from the places he can added to the
>          track.
>          
>          If that amount can be wire transfer to Alex will be help full.
>          
>          Thanks.
>          
>          El jue, 12-09-2013 a las 02:25 -0700, Robyn Bergeron escribió:
>          > Hi guys,
>          >
>          >
>          > I know there is a need to get cash down to Peru to do some
>          advance
>          > purchases.
>          >
>          >
>          > As you know this is kind of painful - we can't use paypal
>          because it
>          > doesn't work there, and more importantly, sending money in
>          advance (in
>          > other words, not as a reimbursement, because there is no
>          receipt yet)
>          > to someone who isn't the actual vendor is pretty much
>          entirely against
>          > all the rules of what I can do at Red Hat.
>          >
>          >
>          > That said, I'm trying to come up with some solutions to
>          address the
>          > needs; I had a chat with Jared about this on the phone
>          earlier
>          > tonight, and so we're tryign to figure out what we might be
>          able to do
>          > between the two of us, since his company is also helping to
>          sponsor
>          > the event.
>          >
>          >
>          > Jared looks to be arriving decently in advance of the event,
>          on the
>          > 22nd, and we may be able to juggle some of the advance
>          things between
>          > the two of us; but there are a few details needed.
>          >
>          >
>          > The local budget needed is outlined here:
>          >
>          https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_...
>          >
>          >
>          >
>          > What we don't know, however, is which exact items
>          *absolutely* have to
>          > be paid in advance, vs. which ones might be able to be
>          covered by
>          > Jared via credit card during the extra days beforehand that
>          he is in
>          > town.
>          >
>          >
>          > If there are items that need a wire transfer / western union
>          prior to
>          > that time, it would also be helpful to know the exact dates
>          the money
>          > is needed by, because it is entirely possible that we may be
>          able to
>          > do this more easily if we do multiple transfers rather than
>          just one.
>          >
>          >
>          > Can anyone (Alex, or if anyone else has the details) add an
>          additional
>          > area to that table that shows the absolute dates of when
>          each item
>          > will need to be paid, so that Jared and I can figure out a
>          plan of
>          > sorts?
>          >
>          >
>          > Thanks,
>          > -Robyn
>          
>          > _______________________________________________
>          > fudcon-planning mailing list
>          > fudcon-planning(a)lists.fedoraproject.org
>          >
>          https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
>          
>          
>          _______________________________________________
>          fudcon-planning mailing list
>          fudcon-planning(a)lists.fedoraproject.org
>          https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
>  
>  
>  _______________________________________________
>  fudcon-planning mailing list
>  fudcon-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning