FUDCon Tempe planning recap 2010-08-16
by Paul W. Frields
Minutes:
http://meetbot.fedoraproject.org/fudcon-planning/2010-08-16/fudcon_tempe_...
Minutes (text):
http://meetbot.fedoraproject.org/fudcon-planning/2010-08-16/fudcon_tempe_...
Log:
http://meetbot.fedoraproject.org/fudcon-planning/2010-08-16/fudcon_tempe_...
Meeting summary
---------------
* Roll call (stickster, 19:00:46)
* Agenda: https://fedorahosted.org/fudcon-planning/report/9
(stickster, 19:00:57)
* https://fedorahosted.org/fudcon-planning/ticket/3 (Hospitality suite
info) (stickster, 19:05:21)
* AGREED: Blocked on finding out the actual *hotel* we'll be at.
(stickster, 19:05:49)
* Hotel status (stickster, 19:06:01)
* stickster was on phone with hotel last Friday and today (stickster,
19:06:12)
* LINK:
https://fedoraproject.org/wiki/FUDCon:Tempe_2011#Pre-registration
<-- current pre-reg (stickster, 19:07:36)
* ACTION: stickster Email the M/CY sales guy with last FUDCon's
registration list at
https://fedoraproject.org/wiki/FUDCon:Toronto_2009 (stickster,
19:09:48)
* ACTION: stickster to fill in hospitality suite info based on final
deal with hotel (stickster, 19:12:18)
* We're looking at bringing in b'band with some of the savings on
hotel. (stickster, 19:13:01)
* https://fedorahosted.org/fudcon-planning/ticket/4 (airfares for Fedora
engineering team members) (stickster, 19:13:35)
* F-Eng budget for Q2 now totally spent, and we fit several airfares
into that total already. (stickster, 19:14:06)
* https://fedorahosted.org/fudcon-planning/ticket/5 (Hotel parking)
(stickster, 19:15:14)
* ASU does not control Brickyard parking -- it's city controlled, and
expensive. (stickster, 19:16:29)
* AGREED: We'll work this out directly with the hotel once we've
secured the lodgings. (stickster, 19:21:04)
* We should be able to get people some parking at the hotel if needed.
(stickster, 19:21:25)
* ACTION: rbergeron Update wiki with some parking information for the
Brickyard itself (stickster, 19:23:00)
* https://fedorahosted.org/fudcon-planning/ticket/19 (Can haz Internet
pipe at hotel?) (stickster, 19:25:04)
* We're looking into this (see above) (stickster, 19:25:21)
* jsmith and rrix both are exploring contacts, and once hotel is
settled we'll talk directly to their staff about how to accomplish
this in a mutually satisfactory way (stickster, 19:26:00)
* ACTION: jsmith rrix give an update to the list on Thursday
(stickster, 19:30:31)
* https://fedorahosted.org/fudcon-planning/ticket/24 (Finalize budget
estimates) (stickster, 19:33:28)
* LINK: https://fedoraproject.org/wiki/FUDCon:Tempe_2011_budget <--
budget page (stickster, 19:33:48)
* AGREED: People should add missing costs to the aforementioned page
so we know it's complete (stickster, 19:48:51)
* Kids are welcome at FUDCon but parents need to be aware that we are
not making any allowances for a PG-13 or lower rating (stickster,
19:49:12)
* ACTION: rbergeron will come up with some more reasonable estimates
on food costs for breakfasts. (rbergeron, 19:49:23)
* ACTION: stickster recrunch numbers after hotel is decided
(stickster, 19:50:11)
* AOB (all other business) (stickster, 19:50:32)
* LINK: https://fedorahosted.org/fudcon-planning/ticket/23
(rbergeron, 19:50:36)
* ACTION: rbergeron to send mail to the list about potential sponsors
(writing this so i don't forget) (rbergeron, 20:03:11)
* ACTION: stickster to start thread on subsidy application deadlines
(stickster, 20:04:25)
Meeting ended at 20:06:18 UTC.
Action Items
------------
* stickster Email the M/CY sales guy with last FUDCon's registration
list at https://fedoraproject.org/wiki/FUDCon:Toronto_2009
* stickster to fill in hospitality suite info based on final deal with
hotel
* rbergeron Update wiki with some parking information for the Brickyard
itself
* jsmith rrix give an update to the list on Thursday
* rbergeron will come up with some more reasonable estimates on food
costs for breakfasts.
* stickster recrunch numbers after hotel is decided
* rbergeron to send mail to the list about potential sponsors (writing
this so i don't forget)
* stickster to start thread on subsidy application deadlines
Action Items, by person
-----------------------
* jsmith
* jsmith rrix give an update to the list on Thursday
* rbergeron
* rbergeron Update wiki with some parking information for the
Brickyard itself
* rbergeron will come up with some more reasonable estimates on food
costs for breakfasts.
* rbergeron to send mail to the list about potential sponsors (writing
this so i don't forget)
* rrix
* jsmith rrix give an update to the list on Thursday
* stickster
* stickster Email the M/CY sales guy with last FUDCon's registration
list at https://fedoraproject.org/wiki/FUDCon:Toronto_2009
* stickster to fill in hospitality suite info based on final deal with
hotel
* stickster recrunch numbers after hotel is decided
* stickster to start thread on subsidy application deadlines
* **UNASSIGNED**
* (none)
People Present (lines said)
---------------------------
* stickster (132)
* rbergeron (61)
* herlo (21)
* rrix (11)
* smooge (10)
* skvidal (10)
* ke4qqq (8)
* SMParrish (7)
* gomix (6)
* zodbot (4)
* jsmith (3)
* inode0 (1)
* tatica (1)
* jsmith-lunch (1)
Generated by `MeetBot`_ 0.1.4
.. _`MeetBot`: http://wiki.debian.org/MeetBot
--
Paul W. Frields http://paul.frields.org/
gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717
http://redhat.com/ - - - - http://pfrields.fedorapeople.org/
Where open source multiplies: http://opensource.com
13 years, 10 months
hotel for fudcon tempe 2011
by Seth Vidal
I've been hearing some issues with the price of the hotel in tempe. I
asked eunice (my S.O.) who did the hotel research for boston a few years
back and she found that the courtyard marriott downtown tempe is:
here:
http://tinyurl.com/35548mb
and if you look you can see it is 2 blocks from the mission palm place.
I've confirmed they have 35 rooms available for jan 28th -> feb 1st.
The rooms are $112/night after taxes and all that silliness w/o ANY
negotiation.
Is it worth considering?
it's 1/4 mile (~1/2Km) from where that hotel is to where the more
expensive one is.
And it's significantly cheaper.
thoughts?
-sv
13 years, 10 months
Southwest Airline Bookings
by Eric Shubert
SWA (http://www.southwest.com/) is now booking through March 11, so
travel to FUDCon can now be booked with them. The cheapest fares are
available through Thursday (8/19/10), so hop on it. Cheapest fares *may*
be available later, but I wouldn't count on it. Book your flight *now*
to lock in the best fare.
--
-Eric 'shubes'
13 years, 10 months
Sponsors. Do we want? Do we need?
by Robyn Bergeron
It has been discussed at various points that we have the option of
getting sponsors for FUDCon in Tempe. I'd like to see if we can come
to a concrete decision on this so that if we do want to try to get
sponsors, we can do so.
I'll try to bulletpoint as best I can here. (In wiki format, no less, hah!)
* Are we kosher, in general, with the idea of having sponsors pick up
the tab for various items?
* Since we have the problem of not being able to accept money, our
best option is to take sponsorships for things other than travel where
vendors can pay for items directly, or may payment prearrangements /
limits. Possibilities include the list below. Are there any items I
have missed, and does anyone have any problems with the things I have
listed?
** Badges
** Signage / Banners / flyers / other general printing
** Tee-shirts (name of sponsor(s) on the back), Fedora/FUDCon on the front.
** Food, including:
*** Light Breakfasts - one of or all of three days
*** Lunches
*** FUDPub
*** Friday night hospitality suite food
*** Drinks (the non-alcoholic kind during the day - coffee, soda, water, etc.)
*** Intarwebz fat pipez
* If yes to any of the above items - do we want to do the following in
an upcoming meeting:
** Assign an approximate value of what the associated costs would be
for sponsoring for each item we choose to have sponsored
** Craft - or request someone to craft for us - a sponsorship prospectus
* I have a list of potential sponsors in a ticket in trac (just to be
polite, and all, as this is a public list). Does anyone have any
other suggestions? (Also - no idea what the milestone shoudl be for
this - would imagine we'd want to get stuff squared away fairly soon.)
https://fedorahosted.org/fudcon-planning/ticket/27
If i've missed anything, let me know.
-Robyn
13 years, 10 months
[fudcon-planning] #4: Purchase Q2 airfares for Fedora Eng. team members
by fudcon-planning
#4: Purchase Q2 airfares for Fedora Eng. team members
-------------------------------+--------------------------------------------
Reporter: pfrields | Owner: somebody
Type: Task | Status: new
Priority: blocker | Milestone: End Red Hat FY11Q2 spending
Component: FUDCon Tempe 2011 | Keywords:
-------------------------------+--------------------------------------------
We should be able to buy a handful (5 or 6) airfares for Fedora
Engineering team members out of our Q2 budget given our current balance.
Now that the announcement is out, let's encourage team members to do these
purchases quickly, and let us know their plans so we don't overspend.
--
Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/4>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 10 months
[fudcon-planning] #18: Funding request for YOUR_NAME_HERE
by fudcon-planning
#18: Funding request for YOUR_NAME_HERE
------------------------------+---------------------------------------------
Reporter: pfrields | Owner:
Type: Funding request | Status: new
Priority: blocker | Milestone: Tempe 2011: Travel subisides complete
Component: FUDCon APAC 2011 | Keywords:
------------------------------+---------------------------------------------
Tell us the following:
* Fill in your full name in the "Short summary" above.
* What do you need covered? (Please estimate the costs in USD: Hotel $X,
travel $Y)
* If we cannot provide a full subsidy, will a partial subsidy be helpful?
(Yes/No)
* What will you accomplish by being at FUDCon? (Please be as specific as
possible, since this is the most important determining factor in granting
requests.)
* If you are requesting airfare, include complete information such as
flight numbers, desired departure and arrival aiports, and times. Also let
us know if there are any restrictions on your time.
* Include any additional, relevant information.
--
Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/18>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 10 months
