fudcon-planning October 2009

fudcon-planning@lists.fedoraproject.org

18 participants
36 discussions

Status update: Hackfest planning
by Mel Chua 03 Oct '09

03 Oct '09

3. mchua to report status on ticket #76, hackfest planning We now have a hackfest template (actually a FAD template that can be used for hackfests in general): https://fedoraproject.org/wiki/Template:FAD It has not yet been used for actual FUDCon hackfest planning. In an attempt to remedy this, I am copying everyone who's listed somewhere as running or should-be-running a FUDCon hackfest or something sort of like a hackfest on this email, and going "look, a template - does this help plan your event, which is (or should be) listed at https://fedoraproject.org/wiki/FUDCon:Toronto_2009#Hackfests_-_Sunday_.26_M…"? And also going "what can we do to help nail down a gameplan?" --Mel PS: https://fedorahosted.org/marketing-team/ticket/76

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Punting on Sunday/Monday lunches
by Chris Tyler 02 Oct '09

02 Oct '09

In the IRC meeting yesterday, we discussed the idea of having people do their own lunch on Sunday-Monday, and decided to discuss this on-list. Pros: - Saves money, which could be used for more travel sponsorships. - Lets people eat when/what they want. Cons: - People will have to wander off in search of food. - Loss of focus/energy on hackfests. To consider: - The SEQ and TEL buildings each have decent food available *in the building*, i.e., fresh pizza (Pizza Pizza); made-to-order Asian stirfry, burgers, and pitas; salads, fruit, cold drinks, and Tim Horton's. (I'm checking that this is open on Sunday). - There's a food court an easy 5-10 minute walk away (including Subway, Wendy's, KFC/Taco Bell, and Greek/Italian/Chinese). So, are we good to drop Sunday/Monday lunches? -Chris

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FUDCon ad finished
by Mel Chua 02 Oct '09

02 Oct '09

2. mchua to correct ad copy Yup, https://fedorahosted.org/design-team/ticket/71#comment:6 is done; the ad has been updated with the final times listed at http://fedoraproject.org/wiki/FUDCon:Toronto_2009#General_schedule. http://mchua.fedorapeople.org/sketches/fudcon-toronto-ad.png http://mchua.fedorapeople.org/sketches/fudcon-toronto-ad.svg --Mel PS: Groan. My new GSM USB dongle from AT&T is a lovely thing except for when my kernel decides, for no apparent reason, to hate it exactly 30 min before the FUDcon meeting. I need a backup connectivity plan.

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IRC meeting 2009-10-01 UTC 2000
by Paul W. Frields 01 Oct '09

01 Oct '09

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2009-10-01/fudcon-planning… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2009-10-01/fudcon-planning… Log: http://meetbot.fedoraproject.org/fudcon-planning/2009-10-01/fudcon-planning… ======================== #fudcon-planning Meeting ======================== Meeting started by stickster at 20:01:06 UTC. The full logs are available at http://meetbot.fedoraproject.org/fudcon-planning/2009-10-01/fudcon-planning… . Meeting summary --------------- * LINK: https://fedorahosted.org/marketing-team/report/9 (stickster, 20:01:24) * Roll call! (stickster, 20:01:32) * LUG proposals - https://fedorahosted.org/marketing-team/ticket/18 (stickster, 20:07:12) * ACTION: mchua to report status of spreading information to LUGs about FUDCon (stickster, 20:08:32) * Daily schedule - https://fedorahosted.org/marketing-team/ticket/71 (stickster, 20:09:04) * stickster finalized schedule on wiki, based on messages to list and no negative responses (stickster, 20:09:22) * LINK: http://mchua.fedorapeople.org/sketches/ (stickster, 20:10:19) * ACTION: mchua to correct ad copy (stickster, 20:12:55) * ACTION: stickster to correct ad copy if mchua is not available today (stickster, 20:13:10) * ctyler has confirmed 8 rooms -- 160-seat theater, 128-seat theater, 2 x 40-60-seat glassed rooms, 4 x 35+-seat classrooms (stickster, 20:14:12) * LINK: http://mchua.fedorapeople.org/sketches/ look good (ctyler, 20:14:56) * general FUDCon schedule: Sat is 9:30-6:00, FUDPub 7:00-11:00, then Sun/Mon 10-6 as shown (stickster, 20:16:26) * Budget and attendee funding -- https://fedorahosted.org/marketing-team/ticket/69 and https://fedorahosted.org/marketing-team/ticket/64 (stickster, 20:17:35) * ACTION: stickster to work with mchua on list to fix budget allocations properly (stickster, 20:24:32) * ke4qqq is still talking with sponsors (stickster, 20:31:36) * ACTION: stickster to push for final word by Monday (stickster, 20:31:51) * ACTION: stickster to push for final word by Monday on sponsorship of FUDPub (stickster, 20:31:59) * Money that is freed up by a sponsorship or cost-cutting will be put into subsidizing people on the pre-reg list who've asked. (stickster, 20:33:02) * Bus -- https://fedorahosted.org/marketing-team/ticket/68 (stickster, 20:34:05) * stickster is working on bus contract, hoping to finalize by the week of 2009-10-05 (stickster, 20:35:35) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics (stickster, 20:35:55) * other tickets (stickster, 20:38:06) * LINK: https://fedorahosted.org/marketing-team/ticket/70 (stickster, 20:38:28) * LINK: https://fedorahosted.org/marketing-team/ticket/76 (stickster, 20:38:30) * ACTION: mchua to report status on ticket #76, hackfest planning (stickster, 20:39:14) * ACTION: ctyler to confirm satisfactory vegetarian options, and cost, on the list. (stickster, 20:43:30) * ACTION: Planning group will decide issue of punting on Sunday + Monday lunch, to free up funding now for other purposes (stickster, 20:48:12) * AOB (stickster, 20:49:23) Meeting ended at 20:50:15 UTC. Action Items ------------ * mchua to report status of spreading information to LUGs about FUDCon * mchua to correct ad copy * stickster to correct ad copy if mchua is not available today * stickster to work with mchua on list to fix budget allocations properly * stickster to push for final word by Monday * stickster to push for final word by Monday on sponsorship of FUDPub * mchua to report status on ticket #76, hackfest planning * ctyler to confirm satisfactory vegetarian options, and cost, on the list. * Planning group will decide issue of punting on Sunday + Monday lunch, to free up funding now for other purposes Action Items, by person ----------------------- * ctyler * ctyler to confirm satisfactory vegetarian options, and cost, on the list. * stickster * stickster to correct ad copy if mchua is not available today * stickster to work with mchua on list to fix budget allocations properly * stickster to push for final word by Monday * stickster to push for final word by Monday on sponsorship of FUDPub * **UNASSIGNED** * mchua to report status of spreading information to LUGs about FUDCon * mchua to correct ad copy * mchua to report status on ticket #76, hackfest planning * Planning group will decide issue of punting on Sunday + Monday lunch, to free up funding now for other purposes People Present (lines said) --------------------------- * stickster (148) * ctyler (21) * SMParrish_mobile (9) * zodbot (2) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

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Meeting reminder!
by Paul W. Frields 01 Oct '09

01 Oct '09

We'll be meeting on IRC Freenode #fudcon-planning today, at 2000 UTC (16:00 EDT/13:00 PDT). The ticket agenda is here: https://fedorahosted.org/marketing-team/report/9 I have a hard stop at 2100 UTC for another call, just for the team's information. Paul

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Budget note
by Paul W. Frields 30 Sep '09

30 Sep '09

Thanks to a stupid mistake by Yours Truly, and a keen eye by John Rose, rumours of being over budget are somewhat (but not wholly) exaggerated. John realized that I had listed people as needing $300 for lodging when in fact they are staying for 3 nights *at double occupancy* in ~$100/night rooms. Thus the true cost is more like $150. Balancing this out, though, it turns out that the Local Motion quote over the phone may not have been correct. The bus will be more expensive than we thought, but *not* so much more that it's worth reconsidering the vendor. In other words, it should still be a reasonable cost, just not so jaw-droppingly low. And it will still be a very significant cost savings for the number of people we're planning to transport. So the long and short is, we *still* need sponsorships if we want to subsidize more people's travel, but we're not so overboard as to be doomed from the start. And we still have room to tighten the belt on things like lunch on hackfest days, which we will resort to if the sponsorships we're currently pursuing fall through in the next week or so. Paul

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fudcon-planning October 2009