FUDCon India face to face meeting minutes

[Rahul Sundaram]

Hi

We had a face to face meeting this Wednesday in the Red Hat Pune office.
Meeting mins at

http://log.amitshah.net/2011/07/first-fudcon-india-meeting.html

We lost zodbot during our IRC meeting today but I asked infrastructure
team for help in converting the logs into the format we need.  Once we
get that done, I will post it here

Rahul

[fedora-india] FUDCon India face to face meeting minutes

[susmit shannigrahi]

Hi,

A few suggestions and possibly missing items.

>  http://log.amitshah.net/2011/07/first-fudcon-india-meeting.html
Essentials that seem to be missing, sorry if I missed something.

1. Arrangement of local transportation.(Rented car/taxi).
2. Webcast.
3. Converting Registrations to badges and getting them
printed(assuming we are giving them to a printing business).
4. What about breakfast? It would be nice to have some other
organization to sponsor this.

Will be nice to have someone put together things like(for the booklet):
1. Local restaurants.
2. Places of interest nearby.
3. A map of the venue and the city (assuming we don't want to use
google maps), with landmarks such as ATMs, Pharmacies etc.
4. Emergency numbers.
and so on.


For infrastructure:
In addition to wireless, we should check the number of power outlets at venue.
Also, do we require backup power in the venue?

Thanks.

-- 
Regards,
Susmit.

=============================================
http://www.fedoraproject.org/wiki/user:susmit
=============================================

[fedora-india] FUDCon India face to face meeting minutes

[Ankur Sinha]

>  3. Converting Registrations to badges and getting them
>  printed(assuming we are giving them to a printing business). 
The recent gnome conf at Bangalore generated a badge at registration
that people could print themselves. I think that's a good way to go? It
would save some work, and resources.
-- 
Thanks, 
Regards,
Ankur: "FranciscoD"

http://fedoraproject.org/wiki/User:Ankursinha
http://dodoincfedora.wordpress.com/

[fedora-india] FUDCon India face to face meeting minutes

[susmit shannigrahi]

On Fri, Jul 15, 2011 at 9:39 AM, Ankur Sinha <sanjay.ankur(a)gmail.com&gt; wrote:
> > 3. Converting Registrations to badges and getting them
> > printed(assuming we are giving them to a printing business).
>
>  The recent gnome conf at Bangalore generated a badge at registration
>  that people could print themselves. I think that's a good way to go? It
>  would save some work, and resources. 
I am not sure how they did it, but that, in my opinion, will look a
bit unprofessional for FUDCon.

Also, anything done at venue will increase the chance of a mess. I
think it is better to get things done beforehand. And it won't not
take much resources to print (at most) 300 badges.

Thanks.

-- 
Regards,
Susmit.

=============================================
http://www.fedoraproject.org/wiki/user:susmit
=============================================

[fedora-india] FUDCon India face to face meeting minutes

[Ankur Sinha]

On Fri, 2011-07-15 at 09:46 -0600, susmit shannigrahi wrote:
>  I am not sure how they did it, but that, in my opinion, will look a
>  bit unprofessional for FUDCon.
>  
>  Also, anything done at venue will increase the chance of a mess. I
>  think it is better to get things done beforehand. And it won't not
>  take much resources to print (at most) 300 badges.
>  
>   
Hello,

I'm not sure you understood me. 

When one registered online (which iirc we intend to let people do at
this FUDCon), the webpage itself generated a nice bar code included
badge. One printed it out, and wore it/carried it etc. Only people who
had on venue registrations got badges there, the rest already had them.

I don't think it's unprofessional, but the organizers should really
decide on this. Just a suggestion :)


I missed cc'ing the -india list in the last mail. Apologies. 
-- 
Thanks, 
Regards,
Ankur: "FranciscoD"

http://fedoraproject.org/wiki/User:Ankursinha
http://dodoincfedora.wordpress.com/

[fedora-india] FUDCon India face to face meeting minutes

[susmit shannigrahi]

>  When one registered online (which iirc we intend to let people do at
>  this FUDCon), the webpage itself generated a nice bar code included
>  badge. One printed it out, and wore it/carried it etc. Only people who
>  had on venue registrations got badges there, the rest already had them. 
I was thinking of this:
http://www.flickr.com/photos/susmit_s/5409333231/sizes/l/in/set-721576259...

You have a booth, people checkin and pick up their registrations and
the goodies.
The organisers get a chance to welcome everyone, everything is nice
and friendly. :)

Asking people to print their own registrations is ok, but I am bit
uncomfortable about it.

The organisers, of course, may decide to do whatever is best.

Thanks.









-- 
Regards,
Susmit.

=============================================
http://www.fedoraproject.org/wiki/user:susmit
=============================================

[fedora-india] FUDCon India face to face meeting minutes

[Rahul Sundaram]

On 07/15/2011 08:38 PM, susmit shannigrahi wrote:
>  Hi,
>
>  A few suggestions and possibly missing items.
>
> > http://log.amitshah.net/2011/07/first-fudcon-india-meeting.html
>  Essentials that seem to be missing, sorry if I missed something.
>
>  1. Arrangement of local transportation.(Rented car/taxi). 
No planning ahead needed for this.   Can inform a taxi just a day before
someone arrives.  Nevertheless,  logistics is taken care of by Murty

>  2. Webcast. 
Live streaming?  No plans to

>  3. Converting Registrations to badges and getting them
>  printed(assuming we are giving them to a printing business). 
Is in the spreadsheet.  Kushal is handling goodies as stated

>  4. What about breakfast? It would be nice to have some other
>  organization to sponsor this. 
No budget.  If we get sponsors, we will consider this. 

>  Will be nice to have someone put together things like(for the booklet):
>  1. Local restaurants.
>  2. Places of interest nearby.
>  3. A map of the venue and the city (assuming we don't want to use
>  google maps), with landmarks such as ATMs, Pharmacies etc.
>  4. Emergency numbers.
>  and so on. 
Something for Ankur Sinha,  Suchakra


>  For infrastructure:
>  In addition to wireless, we should check the number of power outlets at venue.
>  Also, do we require backup power in the venue?
>  
Noted

Rahul

[fedora-india] FUDCon India face to face meeting minutes

[susmit shannigrahi]

> > A few suggestions and possibly missing items.
> >
> >> http://log.amitshah.net/2011/07/first-fudcon-india-meeting.html
> > Essentials that seem to be missing, sorry if I missed something.
> >
> > 1. Arrangement of local transportation.(Rented car/taxi).
>
>  No planning ahead needed for this.   Can inform a taxi just a day before
>  someone arrives.  Nevertheless,  logistics is taken care of by Murty 

I am missing something here.
How far are the hotels from the venue? Walking distance? Does these
hotels offer shuttle to/from airport/bus station?

My point was you would need rented cars/taxies etc. Instead of calling
a cab as and when you require them,
 which will probably be more costly, if you book #n cars for three
days, they might offer you a discount.



> > 2. Webcast.
>
>  Live streaming?  No plans to 
Not even audio?


> > For infrastructure:
> > In addition to wireless, we should check the number of power outlets at venue.
> > Also, do we require backup power in the venue?
>  Noted 
Thanks, also, a few pictures of the venue/halls would be icing on the cake.



-- 
Regards,
Susmit.

=============================================
http://www.fedoraproject.org/wiki/user:susmit
=============================================

[fedora-india] FUDCon India face to face meeting minutes

[Rahul Sundaram]

On 07/15/2011 09:47 PM, susmit shannigrahi wrote:
>  I am missing something here. How far are the hotels from the venue?
>  Walking distance? Does these hotels offer shuttle to/from airport/bus
>  station? My point was you would need rented cars/taxies etc. Instead
>  of calling a cab as and when you require them, which will probably be
>  more costly, if you book #n cars for three days, they might offer you
>  a discount.  
It is too early to say.  Has to determined after the hotel is decided

> >> 2. Webcast.
> > Live streaming?  No plans to
>  Not even audio? 
Not unless someone volunteers to help arrange this.

Rahul

[fedora-india] FUDCon India face to face meeting minutes

[susmit shannigrahi]

On Fri, Jul 15, 2011 at 7:16 PM, Rahul Sundaram <metherid(a)gmail.com&gt; wrote:
>  On 07/15/2011 09:47 PM, susmit shannigrahi wrote:
> > I am missing something here. How far are the hotels from the venue?
> > Walking distance? Does these hotels offer shuttle to/from airport/bus
> > station? My point was you would need rented cars/taxies etc. Instead
> > of calling a cab as and when you require them, which will probably be
> > more costly, if you book #n cars for three days, they might offer you
> > a discount.
>
>  It is too early to say.  Has to determined after the hotel is decided 
Sure, just wanted to make a note.

> >>> 2. Webcast.
> >> Live streaming?  No plans to
> > Not even audio?
>
>  Not unless someone volunteers to help arrange this. 
How about adding it to to-do list and see if someone volunteers?
Thanks.


-- 
Regards,
Susmit.

=============================================
http://www.fedoraproject.org/wiki/user:susmit
=============================================

[fedora-india] FUDCon India face to face meeting minutes

[Rahul Sundaram]

On 07/16/2011 06:54 AM, susmit shannigrahi wrote:
>  How about adding it to to-do list and see if someone volunteers?
Sure

Rahul