Updates inline.
On Fri, Jul 8, 2016, at 02:56 AM, Brian (bex) Exelbierd wrote:
Update on Evening Activities
(I am using my name and writing in the third person to make this easier
to parse/copy'n'paste)
Brian is working with the tour Guides to confirm payment method and
start/end points. Buses will be rented based on Rafal's fantastic
resource when these are confirmed. The assumption is that 100-150 people
will participate.
Still in progress
Game night is making progress. Originally the goal had been to
borrow
games at no cost from a game store that Filip knows. Unfortunately they
have gone out of business. However, Filip's company is going to be
buying games personally. I am also going to find out if we can borrow
the stock of games at the RH Brno office. Once the attendee email list
is set up we will also want to invite folks to bring games. Games need
to be G or PG rated - Cards against humanity has both cultural and
offensiveness issues. Attendees will be reminded to be considerate when
playing "adult" games publicly.
Game night may also include a retro gaming zone provided by DKIP. Brian
and Filip are confirming the details.
Awaiting confirmation from Filip (added as a direct CC). RH research
still in progress.
The cruise is making progress, however we have hit a snag on the
number
of attendees. Rafal has pointed out from the beginning that the cruise
is limited to 200 people. Originally Brian thought this wouldn't be a
problem as registration plus expected walk-ins didn't seem like it would
exceed this by too much. However, the registration has shot up and now
it is believed we will easily have 250+ people. Therefore we need to
rethink this.
Rafal has a second option with a stationary boat party and two smaller
cruises during the event. Budget and details are being worked out and
are reflected in the budget worksheet.
Details on the second option have been received and are being costed.
However our bus provider has cancelled services :( (We were planning to
use MKP, the city bus company, but they are too swamped with WYD).
Brian has emailed alternative providers.
Brian has asked the brewery has been asked to provide an updated
contract. Menus are updated on the budget sheet. The presumed
attendance is 250 over 3 hours from 7:30 - 10:30, just like the cruise.
Again Rafal's research will help us with buses.
Brewery contract and bus transport for that night (from MKP) has been
submitted for final approval.
The hotel menus and setup will be confirmed by Brian to the hotel
once
they let us know how they want the details.
Hotel menus are received and being reviewed for recommendation. BEO
method received and being completed.
regards,
bex