Here are more news about the buses. I talked to the MPK company
and they confirmed they won't rent buses until 3 August, this
also includes 3 August evening/night. Also they said the date
4 August may be questionable.
I also talked to another company and they checked carefully and
answered they are unable to serve us at all.
This means that:
- we have no buses for 2 and 3 August at the moment,
- we still have a chance for the 4 August event although it must
be verified and confirmed.
Note that so far I was talking about the city buses. There are
dozens of tourist/intercity bus companies which I have not yet
reached but their buses may turn out to be too expensive because
they take less passengers and are designed for intercity tours.
A simple evaluation of the price may be to compare it with
the price of a taxi: if it's more expensive (per person) than a taxi
then it's too expensive (better get a taxi).
I think we can handle the 2 August (walking tour) event with the
available public transit services. 3 August event may be more
difficult although still possible. We may consider shortening
the event to 2 hours if that helps with the transit. Note again
that the tourist bus companies are still to be reached and confirmed.
Now I'm talking about 4 August event: beer/dinner party at
the brewery for which we may have a chance to order a bus.
250 people, starts about 7:30pm, ends about 10:30pm.
QUESTION: Will it be OK to split the group and order only one bus
which will cruise twice to take us from the hotel to the restaurant?
We'll save the money because no matter if the bus cruises
once or twice we pay the same price. The second bus doubles
the price. However, the time difference between the first and
the second group would be 40-60 minutes which I hope is acceptable
for that event.
Regarding the return back to the hotel would you prefer:
- one normal size bus and 3 cruises? (my preferred choice, 439.35 PLN)
- one large (articulated) bus and 2 cruises? (more expensive: 526.83 PLN but
faster)
- 2 small buses 2 cruises each? (most expensive: 702.44 PLN because
of 2 buses but also most convenient because of 4 cruises total)
More cruises seem to be more convenient because people would
have choices when to leave. OTOH, there is no reason to spend
more money than necessary.
In the worst case if we fail at the buses even for 4 August
it seems to me that this event will be easier to handle with
the public transit than 3 August.
Regards,
Rafal