Hi Dave, John and Larry and all--
Thanks for pointing out these particulars and the link to the cost coverage; I'd
hadn't seen this before.
Nick noted that he plans to rent a car from his location, so indeed I just had this in the
budget as an estimate. With others driving in personal cars, we'll keep gas
receipts.
I am glad Ben is able to come; he's a seasoned booth veteran for many shows, and is
very familiar with the EventBox and setup logistics, more so than anyone else attending, I
think. Ben has also expressed interest in attending DrupalCon, and getting involved in
contributing to Fedora Insight in some capacity, which is great, since most of the FI team
right now is physically in Europe and LATAM.
We're able to bring together three Indiana Fedora Ambassadors for this event, which
will help build up capacity & capability for future Indiana Fedora presence events.
Finally, I had the pleasure to meet Mark Terranova at FUDCon Tempe and I appreciated his
infectious enthusiasm for FLOSS and mentoring of an ASU student attendee during the
conference; he emailed me directly indicating he would love to help with ILF.
Overall, Fedora will have a strong presence at ILF, which will pay dividends with the
expected large Indiana University/IUPUI student attendees at the event and other attendees
from the greater Ohio Valley region.
I really appreciate all the help and encouragement that Larry, John and others have
provided, and while this is the first Event I've been the owner for, I feel I'm
learning a lot that I'll be able to contribute back in organizing other events that
the Fedora Project will have a presence at in the future!
Yours in Fedora,
- pascal
________________________________________
From: ambassadors-bounces(a)lists.fedoraproject.org
[ambassadors-bounces(a)lists.fedoraproject.org] On Behalf Of inode0 [inode0(a)gmail.com]
Sent: Friday, March 04, 2011 5:40 PM
To: ambassadors(a)lists.fedoraproject.org
Subject: Re: [Ambassadors] EVENT: Indiana Linux Fest, budget finalized
On Fri, Mar 4, 2011 at 3:36 PM, David Nalley <david(a)gnsa.us> wrote:
Speaking only for myself, I see a few issues with the budget as
proposed.
First - we don't reimburse mileage - see
http://fedoraproject.org/wiki/Sponsoring_event_attendees#Cost_coverage
the big issue there is receipts. Saying $randomcontributor drove 500
miles to attend $foocon is hard for Max and his minions to submit as a
verifiable expense.
I'm going to assume in this context mileage really meant an estimate
of actual fuel costs. It is a good point and folks need to always
remember they need good RECEIPTS for any reimbursable expense.
Second - while I am not inherently opposed to flying people across
the
country to attend an event, I think little is in the budget that shows
what the return on investment is to Fedora for doing so. Don't get me
wrong, Markdude and SouthernGentleman are excellent contributors, but
I am unsure what they bring to the table that the other 4 attendees
don't bring (and they represent ~50% of the money). If the only thing
we are doing there is manning a booth, it at least makes me want to
look a little closer.
And I think here we see a little inexperience with the event
organization process. There are good reasons for both Mark and Ben to
attend and I would encourage Pascal to add them to the wiki so
everyone can see WHY we are funding travel for people from long
distance. I'd be happy to share why I think both bring value to the
event here, there, or on IRC but I'm not the organizer and I think he
should express his thinking.
Given that vagueness I do have reasons and do support funding both
Mark and Ben in this case.
John
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