[diversity] FWD event page wiki + budget ticket idea

[Justin W. Flory]

Hi all,

I had a chance to go through the meeting minutes and saw some of the
discussion about requesting event organizers to create wiki pages and
file budget tickets for their events in the Diversity Pagure. I think
this will help, but I thought it might be helpful for us to save time
and effort by trying to follow the existing Ambassador event guidelines
as much as possible. They are somewhat different from region to region,
but I think we can follow a standard format.

Before event organizers come to us with a budget request for an event, I
would like to suggest a minimum set of requirements before requesting funds.

(1) Completed wiki page with key event details, including:
        * Date, location, time
        * Short agenda / itinerary
        * Deadlines for organization, if any
        * Summary of budget (see below)
    (2) Estimated total budget for event, including:
        * Shipping costs
        * Merchandise production costs, if any
        * Travel funding, if any
        * Basic event costs (e.g. food / drinks)
        * Other misc. costs
    (3) Short explanation of what an organizer hopes to accomplish with
        their event

Most of these guidelines follow the existing process for most regions,
so it will also be more familiar for Ambassadors who are organizing a
FWD event. Also, maybe even more importantly, it helps _us_ with
reviewing these tickets and sets a precedent for how the events are
organized.

As an example wiki page, you can see one from an event I organized in
2016. There's more specific details that we wouldn't need for our event,
but you can probably get the idea:

https://fedoraproject.org/wiki/RIT_BrickHack/2016

I'd be curious to know what others think about this idea. If it sounds
good, I would be able to work on an event template over the weekend,
which we could then share with event organizers.

If the Community Blog is back up and working soon…

https://lists.fedoraproject.org/archives/list/[e-mail]...

…we can include a link to the wiki template with the post on Monday, so
event organizers can have this when they start their own planning process.

Thoughts?

[diversity] Re: FWD event page wiki + budget ticket idea

[Amita]

On 07/29/2017 01:33 AM, Justin W. Flory wrote:
> Hi all,
>
> I had a chance to go through the meeting minutes and saw some of the
> discussion about requesting event organizers to create wiki pages and
> file budget tickets for their events in the Diversity Pagure. I think
> this will help, but I thought it might be helpful for us to save time
> and effort by trying to follow the existing Ambassador event guidelines
> as much as possible. They are somewhat different from region to region,
> but I think we can follow a standard format.
>
> Before event organizers come to us with a budget request for an event, I
> would like to suggest a minimum set of requirements before requesting funds.
>  (1) Completed wiki page with key event details, including:
>      * Date, location, time
>      * Short agenda / itinerary
>      * Deadlines for organization, if any
>      * Summary of budget (see below)
>  (2) Estimated total budget for event, including:
>      * Shipping costs
>      * Merchandise production costs, if any
>      * Travel funding, if any
>      * Basic event costs (e.g. food / drinks)
>      * Other misc. costs
>  (3) Short explanation of what an organizer hopes to accomplish with
>      their event
>
> Most of these guidelines follow the existing process for most regions,
> so it will also be more familiar for Ambassadors who are organizing a
> FWD event. Also, maybe even more importantly, it helps _us_ with
> reviewing these tickets and sets a precedent for how the events are
> organized.
>
> As an example wiki page, you can see one from an event I organized in
> 2016. There's more specific details that we wouldn't need for our event,
> but you can probably get the idea:
>  https://fedoraproject.org/wiki/RIT_BrickHack/2016
>
> I'd be curious to know what others think about this idea. If it sounds
> good, I would be able to work on an event template over the weekend,
> which we could then share with event organizers.

+1 (if everything falls under timelines) . This sounds good to me.

Regards,
Amita
> If the Community Blog is back up and working soon…
>
> https://lists.fedoraproject.org/archives/list/[e-mail]...
>
> …we can include a link to the wiki template with the post on Monday, so
> event organizers can have this when they start their own planning process.
>
> Thoughts?
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]

[diversity] Re: FWD event page wiki + budget ticket idea

[Jona Azizaj]

Hey Justin,

Just saw your email and thanks a lot for your feedback. I've been working
on some guidelines how event organizers can request budget and I have
included there exactly all the things that you have mentioned because I
adapted it from the Ambassadors Program. I can share the link with you and
we can create the event template to include it on the Community Blog. We
haven't published yet the post, but it should be scheduled on Monday (asap).

Cheers,
Jona

On Sat, Jul 29, 2017 at 7:18 AM, Amita  wrote:
> On 07/29/2017 01:33 AM, Justin W. Flory wrote:
>
> Hi all,
>
> I had a chance to go through the meeting minutes and saw some of the
> discussion about requesting event organizers to create wiki pages and
> file budget tickets for their events in the Diversity Pagure. I think
> this will help, but I thought it might be helpful for us to save time
> and effort by trying to follow the existing Ambassador event guidelines
> as much as possible. They are somewhat different from region to region,
> but I think we can follow a standard format.
>
> Before event organizers come to us with a budget request for an event, I
> would like to suggest a minimum set of requirements before requesting funds.
> (1) Completed wiki page with key event details, including:
>     * Date, location, time
>     * Short agenda / itinerary
>     * Deadlines for organization, if any
>     * Summary of budget (see below)
> (2) Estimated total budget for event, including:
>     * Shipping costs
>     * Merchandise production costs, if any
>     * Travel funding, if any
>     * Basic event costs (e.g. food / drinks)
>     * Other misc. costs
> (3) Short explanation of what an organizer hopes to accomplish with
>     their event
>
> Most of these guidelines follow the existing process for most regions,
> so it will also be more familiar for Ambassadors who are organizing a
> FWD event. Also, maybe even more importantly, it helps _us_ with
> reviewing these tickets and sets a precedent for how the events are
> organized.
>
> As an example wiki page, you can see one from an event I organized in
> 2016. There's more specific details that we wouldn't need for our event,
> but you can probably get the idea:
> https://fedoraproject.org/wiki/RIT_BrickHack/2016
>
> I'd be curious to know what others think about this idea. If it sounds
> good, I would be able to work on an event template over the weekend,
> which we could then share with event organizers.
>
> +1 (if everything falls under timelines) . This sounds good to me.
>
> Regards,
> Amita
>
> If the Community Blog is back up and working soon…
>
> https://lists.fedoraproject.org/archives/list/[e-mail]...
>
> …we can include a link to the wiki template with the post on Monday, so
> event organizers can have this when they start their own planning process.
>
> Thoughts?
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]

[diversity] Re: FWD event page wiki + budget ticket idea

[Justin W. Flory]

Awesome. :) There are an early set of guidelines up on the wiki now.
This process looks familiar to the Ambassador event request process, so
it should be familiar for an Ambassador who is looking into applying for
budget.

https://fedoraproject.org/wiki/Fedora_Women_Day_2017#Event_budget

Thanks for working on this, Jona! If anyone sees anything missing, feel
free to bring it up here on-list. The Community Blog post is also ready,
and should be published sometime soon today.

https://communityblog.fedoraproject.org/?p=4154&preview=1&_ppp=984b6...

Thanks Mariana for working on this bit too! :) Exciting to see
everything slowly coming together.

On 07/29/2017 09:04 PM, Jona Azizaj wrote:
> Hey Justin,
>
> Just saw your email and thanks a lot for your feedback. I've been
> working on some guidelines how event organizers can request budget and I
> have included there exactly all the things that you have mentioned
> because I adapted it from the Ambassadors Program. I can share the link
> with you and we can create the event template to include it on the
> Community Blog. We haven't published yet the post, but it should be
> scheduled on Monday (asap).
>
> Cheers,
> Jona
>
> On Sat, Jul 29, 2017 at 7:18 AM, Amita <[e-mail]
> > wrote:
> On 07/29/2017 01:33 AM, Justin W. Flory wrote:
> > Hi all,
> >
> > I had a chance to go through the meeting minutes and saw some of the
> > discussion about requesting event organizers to create wiki pages and
> > file budget tickets for their events in the Diversity Pagure. I think
> > this will help, but I thought it might be helpful for us to save time
> > and effort by trying to follow the existing Ambassador event guidelines
> > as much as possible. They are somewhat different from region to region,
> > but I think we can follow a standard format.
> >
> > Before event organizers come to us with a budget request for an event, I
> > would like to suggest a minimum set of requirements before requesting funds.
> >
> >     (1) Completed wiki page with key event details, including:
> >         * Date, location, time
> >         * Short agenda / itinerary
> >         * Deadlines for organization, if any
> >         * Summary of budget (see below)
> >     (2) Estimated total budget for event, including:
> >         * Shipping costs
> >         * Merchandise production costs, if any
> >         * Travel funding, if any
> >         * Basic event costs (e.g. food / drinks)
> >         * Other misc. costs
> >     (3) Short explanation of what an organizer hopes to accomplish with
> >         their event
> >
> > Most of these guidelines follow the existing process for most regions,
> > so it will also be more familiar for Ambassadors who are organizing a
> > FWD event. Also, maybe even more importantly, it helps _us_ with
> > reviewing these tickets and sets a precedent for how the events are
> > organized.
> >
> > As an example wiki page, you can see one from an event I organized in
> > 2016. There's more specific details that we wouldn't need for our event,
> > but you can probably get the idea:
> >
> >     https://fedoraproject.org/wiki/RIT_BrickHack/2016
> > <https://fedoraproject.org/wiki/RIT_BrickHack/2016>
> >
> > I'd be curious to know what others think about this idea. If it sounds
> > good, I would be able to work on an event template over the weekend,
> > which we could then share with event organizers.
> +1 (if everything falls under timelines) . This sounds good to me.
>
> Regards,
> Amita
> > If the Community Blog is back up and working soon…
> >
> >
> > https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/
> > <https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/>
> >
> > …we can include a link to the wiki template with the post on Monday, so
> > event organizers can have this when they start their own planning process.
> >
> > Thoughts?
> >
> >
> >
> > _______________________________________________
> > Fedora Diversity Team mailing list -- [e-mail]
> > <mailto:[e-mail]>
> > To unsubscribe send an email to [e-mail]
> > <mailto:[e-mail]>
> _______________________________________________
> Fedora Diversity Team mailing list --
> [e-mail]
> <mailto:[e-mail]>
> To unsubscribe send an email to
> [e-mail]
> <mailto:[e-mail]>

[diversity] Re: FWD event page wiki + budget ticket idea

[Amita Sharma]

On Tue, Aug 1, 2017 at 10:09 AM, Justin W. Flory  wrote:
> Awesome. :) There are an early set of guidelines up on the wiki now.
> This process looks familiar to the Ambassador event request process, so
> it should be familiar for an Ambassador who is looking into applying for
> budget.
> https://fedoraproject.org/wiki/Fedora_Women_Day_2017#Event_budget

This looks good. Do we want to specify any maximum limit per event?
> Thanks for working on this, Jona! If anyone sees anything missing, feel
> free to bring it up here on-list. The Community Blog post is also ready,
> and should be published sometime soon today.
>
> https://communityblog.fedoraproject.org/?p=4154&preview=1&_ppp=984b6...

Nice, Thanks Mariana. I see Justin as author here in the article.
Should it be Mariana, as AFAIK she worked on writing this one?

Regards,
Amita
> Thanks Mariana for working on this bit too! :) Exciting to see
> everything slowly coming together.
>
> On 07/29/2017 09:04 PM, Jona Azizaj wrote:
> > Hey Justin,
> >
> > Just saw your email and thanks a lot for your feedback. I've been
> > working on some guidelines how event organizers can request budget and I
> > have included there exactly all the things that you have mentioned
> > because I adapted it from the Ambassadors Program. I can share the link
> > with you and we can create the event template to include it on the
> > Community Blog. We haven't published yet the post, but it should be
> > scheduled on Monday (asap).
> >
> > Cheers,
> > Jona
> >
> > On Sat, Jul 29, 2017 at 7:18 AM, Amita <[e-mail]
> > > wrote:
> > On 07/29/2017 01:33 AM, Justin W. Flory wrote:
> > > Hi all,
> > >
> > > I had a chance to go through the meeting minutes and saw some of the
> > > discussion about requesting event organizers to create wiki pages and
> > > file budget tickets for their events in the Diversity Pagure. I think
> > > this will help, but I thought it might be helpful for us to save time
> > > and effort by trying to follow the existing Ambassador event guidelines
> > > as much as possible. They are somewhat different from region to region,
> > > but I think we can follow a standard format.
> > >
> > > Before event organizers come to us with a budget request for an event, I
> > > would like to suggest a minimum set of requirements before requesting funds.
> > >
> > >     (1) Completed wiki page with key event details, including:
> > >         * Date, location, time
> > >         * Short agenda / itinerary
> > >         * Deadlines for organization, if any
> > >         * Summary of budget (see below)
> > >     (2) Estimated total budget for event, including:
> > >         * Shipping costs
> > >         * Merchandise production costs, if any
> > >         * Travel funding, if any
> > >         * Basic event costs (e.g. food / drinks)
> > >         * Other misc. costs
> > >     (3) Short explanation of what an organizer hopes to accomplish with
> > >         their event
> > >
> > > Most of these guidelines follow the existing process for most regions,
> > > so it will also be more familiar for Ambassadors who are organizing a
> > > FWD event. Also, maybe even more importantly, it helps _us_ with
> > > reviewing these tickets and sets a precedent for how the events are
> > > organized.
> > >
> > > As an example wiki page, you can see one from an event I organized in
> > > 2016. There's more specific details that we wouldn't need for our event,
> > > but you can probably get the idea:
> > >
> > >     https://fedoraproject.org/wiki/RIT_BrickHack/2016
> > > <https://fedoraproject.org/wiki/RIT_BrickHack/2016>
> > >
> > > I'd be curious to know what others think about this idea. If it sounds
> > > good, I would be able to work on an event template over the weekend,
> > > which we could then share with event organizers.
> > +1 (if everything falls under timelines) . This sounds good to me.
> >
> > Regards,
> > Amita
> > > If the Community Blog is back up and working soon…
> > >
> > >
> > > https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/
> > > <https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/>
> > >
> > > …we can include a link to the wiki template with the post on Monday, so
> > > event organizers can have this when they start their own planning process.
> > >
> > > Thoughts?
> > >
> > >
> > >
> > > _______________________________________________
> > > Fedora Diversity Team mailing list -- [e-mail]
> > > <mailto:[e-mail]>
> > > To unsubscribe send an email to [e-mail]
> > > <mailto:[e-mail]>
> > _______________________________________________
> > Fedora Diversity Team mailing list --
> > [e-mail]
> > <mailto:[e-mail]>
> > To unsubscribe send an email to
> > [e-mail]
> > <mailto:[e-mail]>
>
> --
> Cheers,
> Justin W. Flory
> [e-mail]
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]

[diversity] Re: FWD event page wiki + budget ticket idea

[Justin W. Flory]

On 08/01/2017 02:06 AM, Amita Sharma wrote:
> On Tue, Aug 1, 2017 at 10:09 AM, Justin W. Flory  wrote:
> > Awesome. :) There are an early set of guidelines up on the wiki now.
> > This process looks familiar to the Ambassador event request process, so
> > it should be familiar for an Ambassador who is looking into applying for
> > budget.
> > https://fedoraproject.org/wiki/Fedora_Women_Day_2017#Event_budget
>
> This looks good. Do we want to specify any maximum limit per event?
> >

We mentioned earlier that $100 USD might be a good cap, but I don't know
if most events will come close to this either (especially knowing that
last year's events were between $25-50 USD). We can also handle this on
a case by case basis too, since ideally anyone requesting budget will be
able to explain how it will be used and why.
> > Thanks for working on this, Jona! If anyone sees anything missing, feel
> > free to bring it up here on-list. The Community Blog post is also ready,
> > and should be published sometime soon today.
> >
> > https://communityblog.fedoraproject.org/?p=4154&preview=1&_ppp=984b6...
>
> Nice, Thanks Mariana. I see Justin as author here in the article.
> Should it be Mariana, as AFAIK she worked on writing this one?

Yes, it should be, and now is. :) The article is also published;

https://communityblog.fedoraproject.org/organizing-fedora-women-day-2017/
> Regards,
> Amita
> > Thanks Mariana for working on this bit too! :) Exciting to see
> > everything slowly coming together.
> >
> > On 07/29/2017 09:04 PM, Jona Azizaj wrote:
> > > Hey Justin,
> > >
> > > Just saw your email and thanks a lot for your feedback. I've been
> > > working on some guidelines how event organizers can request budget and I
> > > have included there exactly all the things that you have mentioned
> > > because I adapted it from the Ambassadors Program. I can share the link
> > > with you and we can create the event template to include it on the
> > > Community Blog. We haven't published yet the post, but it should be
> > > scheduled on Monday (asap).
> > >
> > > Cheers,
> > > Jona
> > >
> > > On Sat, Jul 29, 2017 at 7:18 AM, Amita <[e-mail]
> > > > wrote:
> > > On 07/29/2017 01:33 AM, Justin W. Flory wrote:
> > > > Hi all,
> > > >
> > > > I had a chance to go through the meeting minutes and saw some of the
> > > > discussion about requesting event organizers to create wiki pages and
> > > > file budget tickets for their events in the Diversity Pagure. I think
> > > > this will help, but I thought it might be helpful for us to save time
> > > > and effort by trying to follow the existing Ambassador event guidelines
> > > > as much as possible. They are somewhat different from region to region,
> > > > but I think we can follow a standard format.
> > > >
> > > > Before event organizers come to us with a budget request for an event, I
> > > > would like to suggest a minimum set of requirements before requesting funds.
> > > >
> > > >     (1) Completed wiki page with key event details, including:
> > > >         * Date, location, time
> > > >         * Short agenda / itinerary
> > > >         * Deadlines for organization, if any
> > > >         * Summary of budget (see below)
> > > >     (2) Estimated total budget for event, including:
> > > >         * Shipping costs
> > > >         * Merchandise production costs, if any
> > > >         * Travel funding, if any
> > > >         * Basic event costs (e.g. food / drinks)
> > > >         * Other misc. costs
> > > >     (3) Short explanation of what an organizer hopes to accomplish with
> > > >         their event
> > > >
> > > > Most of these guidelines follow the existing process for most regions,
> > > > so it will also be more familiar for Ambassadors who are organizing a
> > > > FWD event. Also, maybe even more importantly, it helps _us_ with
> > > > reviewing these tickets and sets a precedent for how the events are
> > > > organized.
> > > >
> > > > As an example wiki page, you can see one from an event I organized in
> > > > 2016. There's more specific details that we wouldn't need for our event,
> > > > but you can probably get the idea:
> > > >
> > > >     https://fedoraproject.org/wiki/RIT_BrickHack/2016
> > > > <https://fedoraproject.org/wiki/RIT_BrickHack/2016>
> > > >
> > > > I'd be curious to know what others think about this idea. If it sounds
> > > > good, I would be able to work on an event template over the weekend,
> > > > which we could then share with event organizers.
> > > +1 (if everything falls under timelines) . This sounds good to me.
> > >
> > > Regards,
> > > Amita
> > > > If the Community Blog is back up and working soon…
> > > >
> > > >
> > > > https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/
> > > > <https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/>
> > > >
> > > > …we can include a link to the wiki template with the post on Monday, so
> > > > event organizers can have this when they start their own planning process.
> > > >
> > > > Thoughts?
> > > >
> > > >
> > > >
> > > > _______________________________________________
> > > > Fedora Diversity Team mailing list -- [e-mail]
> > > > <mailto:[e-mail]>
> > > > To unsubscribe send an email to [e-mail]
> > > > <mailto:[e-mail]>
> > > _______________________________________________
> > > Fedora Diversity Team mailing list --
> > > [e-mail]
> > > <mailto:[e-mail]>
> > > To unsubscribe send an email to
> > > [e-mail]
> > > <mailto:[e-mail]>
> >
> > --
> > Cheers,
> > Justin W. Flory
> > [e-mail]
> >
> > Fedora Diversity Team mailing list -- [e-mail]
> > To unsubscribe send an email to [e-mail]
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]