[Ambassadors] FAmNA Meeting Summary from 2009-05-07
* Announcements
- herlo announced exciting new changes in the Fedora Classroom structure
https://fedoraproject.org/wiki/Classroom
as well as the new Fedora Classroom mailing list
http://lists.fedoraproject.org/mailman/listinfo/classroom
* Events [https://fedoraproject.org/wiki/FedoraEvents]
- several ambassadors pitched in to clean up some errant events on the wiki
- herlo requested that events not be archived so quickly, it is easier
to look back at what we have done recently if we keep at least the
previous quarter's events still on the main events page on the wiki
- discussion of Q2 event funding (and event funding in general) followed
* inode0 expressed some discomfort about the way this has been handled
in the past, funds being allocated based more on the level of previous
similar events than on the actual needs of the particular event
* inode0 suggested two goals
(a) not have FAmNA micromanage event expenses but
(b) give FAmNA some basis on which to allocate $250 to one event
and $1,000 to another event
Can these be achieved without imposing too much of a burden on event
owners?
* herlo suggested event owners submit a simple proposal for funds
enumerating what can be enumerated (booth expense, room costs, etc.)
* there seemed to be general agreement on herlo's idea and we ask that
event owners for Q2 events submit funding requests at the first
FAmNA meeting in June with the understanding that FAmNA will be
flexible about adjusting these early funding levels when circumstances
change
* it was also noted that our ultimate goal is to provide each event with
what it needs but we have finite resources available at any point in
time and spending here means not spending there
- inode0 observed that in Q2 NECC doesn't have an owner listed, does
someone want to be the owner?
* Budget Review [https://fedoraproject.org/wiki/Ambassadors/NA/Budget]
- inode0 requested that as ambassadors spend money that they take it
upon themselves to update our budget page to accurately reflect our
spending - this should be a part of the standard operating procedure
* Tasks [https://fedoraproject.org/wiki/Ambassadors/NA/Tasks]
- inode0 requested that ambassadors who take on tasks add them to our
task page also - this record of our work reflects well on both the
ambassador who does the work and on FAmNA as a whole and helps Max
and others see what we are accomplishing
* Q2 and beyond meeting schedule planning
- we have been meeting on the 1st Thursday and 3rd Tuesday each month
throughout Q1 as an experiment and need to set a future schedule
- we will take votes tonight as well as at the next Tuesday meeting to
determine our future course
- given the choice of continuing as we are or switching to meeting on
the 1st and 3rd "some day of the week that is consistent" the vote
was 7-1 in favor of always meeting on the same day of the week
inode0 noted that his personal preference was for a consistent day
but that he was going to vote for the alternating schedule we have
now since he perceives that more people are participating since that
change was made
given the choice of meeting on Tuesdays or Thursdays in the event that
we switch to meeting on only one day the vote was 7-1 in favor of Tuesday
we'll add to these votes any additional votes cast at the next meeting
from other ambassadors (and will accept absentee votes from ambassadors
who participate in meetings prior to the next meeting if submitted)
the new schedule will be announced following the next FAmNA meeting
* Release Parties
- djf_jeff and others had a healthy discussion about release parties
* Open Floor
- No discussion items
I would again like to thank all the participants, especially the new
ambassadors joining us for the first time tonight.